User Roles and Permissions in Topical
Collaborate with your colleagues and invite external participants
In your Topical account, we distinguish between users and external participants. This way, you can effectively manage internal and external meetings.
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Chairpersons and minute-takers collaborate seamlessly
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Add other participants at no extra cost
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Everyone gets a personal dashboard
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Manage access per team or per meeting
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Assign specific roles like chairperson, minute-taker, or participant
Collaborate securely with external parties
Easily invite clients or partners to specific meetings without granting access to your internal archive. Keep confidential internal discussions strictly separated from project updates with external stakeholders.
Pro tip: With Topical Ultimate, you can add external participants for free. Every participant gets a personal dashboard featuring their meetings, actions, and attachments.
Complete control over access
Structure your organization with clear roles. Give Admins full control while allowing Team Managers to manage users without accessing organization-wide settings.
Create external participants who can securely check off actions and upload attachments, or simply share a Public URL for quick 'view-only' access (no login required).
Publish and share instantly
Send agendas and minutes to all participants (internal or external) with a single click. Thanks to seamless integration with Outlook and Teams, this fits perfectly into your current workflow.
Don't want to register every participant? No problem. Simply share a direct link to grant access to that specific meeting.
"When there is uncertainty in a meeting about what have been decided in the past, I don't have to search through loose files, emails or chat messages. With Topical I can quickly retrieve past information from my meetings."
"If convenience, structure and speed are what you need before during and after your meetings, then Topical is the right tool for you. PvdA Heerenveen is very content user!"
"We are happy that more and more internal teams are using Topical. This is partly because the software works easily and intuitively. This way we save a lot of time and effort and still comply with the reporting obligation."
Topical modules
Meetings That Work
Actions
Easily follow-up on all action points
E-mails
Save time by automatically notifying your colleagues
Integrations
Connect your digital agenda or synch your tasks with Microsoft Todo.
AI minutes
Let AI record, transcribe, and summarize your meetings.
Scheduling meetings
Plan recurrent meetings and streamline the proces with Topical
Search
Quickly search through all past meetings
Templates
Reusable formats for every next meeting
