Topical user management
Roles and access rights explained
Determine who you want to give full access rights to (users) and who can 'read only' (guests).
User roles
Anyone who can plan, take minutes, and create templates is at least a user. All other colleagues (or external individuals) who only need to read can be added as guest accounts. Guests are cheaper than users and have fewer privileges. Contact us if you need help with this!
Access to meetings
Meetings are only visible to 'participants'. Each participant can be given the following access rights:
- Full access
- Can take minutes
- Read only
Say what?
During the 30-day free trial period, you can use Topical without any limitations. Therefore, we recommend that you:
- Add colleagues as 'user', 'team manager' or 'admin'
- All others as 'guest account'
Feature overview
Feature overview
Light
For the little ones
- Create and share agendas
- Yes
- Send meeting invites
- Yes
- Create actions and decisions
- Yes
- Generate PDF reports
- Yes
- Smart search function
- Yes
- Every next guest account
- Guest accounts disabled
Pro
For SMEs
- Everything from LIGHT
- Yes
- Email reminders
- Yes
- Agenda integrations
- Yes
- Action management
- Yes
- Templates and playbooks
- Yes
- Personalize mail text
- Yes
- Publish meetings
- Yes
- Customize with your logo
- Yes
- Mail support
- Yes
- Every next guest account
- € 2 / per month
Ultimate
For corporate
- Everything from PRO
- Yes
- Audio-to-text function
- Yes
- Custom PDF layout
- Yes
- Integration Microsoft Todo
- Yes
- Integration Zapier
- Yes
- Phone support
- Yes
- Free onboarding call
- Yes
- Every next guest account
- Unlimited & free
Feature Comparison
Features
| Feature | Light plan | Pro plan | Ultimate plan |
|---|---|---|---|
| Send meeting invites |
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| Create actions and decisions |
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| Generate PDF reports |
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| Publish meetings |
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| Smart search function |
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| User roles and access rights |
|
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| Email reminders |
|
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| Agenda integrations |
|
|
|
| Templates and playbooks |
|
|
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| Customize with your logo |
|
|
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| Audio-to-text function |
|
||
| Integration Microsoft Todo |
|
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| Integration Zapier |
|
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| Free onboarding call |
|
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| Phone support |
|
Get more licenses
| Perk | Light plan | Pro plan | Ultimate plan |
|---|---|---|---|
| Every next user | € 6 / per month | € 6 / per month | € 6 / per month |
| Every next guest account | Guest accounts disabled | € 2 / per month | Unlimited & free |
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Easy Scheduling
Setup new meeting agendas with a single click. Repeat your weekly or monthly meetings and save yourself the hassle of creating manual agendas, invites and more
Templates and playbooks
A template or playbook defines a default structure for any type of proces, for example your weekly internal meeting.
Generate PDF reports
Right after the meeting you can share a PDF report and a personal task list for each participant.
Create actions and decisions
Highlight the actions and decisions in the minutes. The actions are automatically followed-up with email reminders.
Email reminders
The actions are automatically followed up with email reminders. Your colleagues receive a maximum of 1 email per day containing all outstanding actions for the next 2 working days.
Smart search function
Quickly find past information by using the filters for templates or type of content.
Publish meetings
Generate a public URL for your meeting. Anyone with the URL can view the meeting and its content.
Agenda integrations
Connect your digital calendar to synch the meetings and add them to the agenda of others.
Safely in the cloud
Your documents and meetings are securely stored in the cloud.
