Have less and better meetings
Be ready for meetings and drive outcomes
Reducing the net meeting time can be highly relevant in situations where time is of the essence, such as in fast-paced work environments or during busy periods where schedules are tightly packed. By minimizing meeting time, individuals and teams can maximize productivity and focus on taking action on important tasks.
A single dashboard for all meetings
Quickly setup one or multiple meetings. Add your notes and files. Easily share the files and agenda per email to stimulate a good preparation among all participants.
Each colleague will have a personalised dashboard with meetings and action points that are automatically followed-up.
Share your files
Centralising all meeting attachments can greatly simplify the process of preparing for meetings. By storing all relevant documents, presentations, and notes in one central location, individuals and teams can easily access and review the necessary materials before the meeting.
This can save time and ensure that everyone is on the same page, leading to more productive and efficient meetings. Additionally, using Topical to share and edit these documents in real-time can further streamline the preparation process and improve communication among team members.
Improve your documentation
Taking notes digitally with Topical will improve the documentation of your processes. This ensures that important information is not lost or forgotten, and that everyone has access to the same up-to-date information.
How it works
Discover how Topical works and what Topical can do for your organization.
Step 1: Schedule meetings
Use templates for recurring meetings
Create a template for your recurring meetings, such as management meetings or a general membership meeting.
Schedule recurrent meetings
Reusable agenda templates
Google & Microsoft integration
Step 2: An amazing preparation
Share the agenda with participants at the touch of a button
You can send the agenda to all participants at the touch of a button. Participants are encouraged to provide input in their own time. During the meeting you can now immediately focus on making decisions and assigning tasks.
Improve the preparation
Automatic email functions
Share your attachments
Step 3: Take minutes, assign actions and mark decisions
Split the minutes of the actions and decisions
During the meeting you can easily and quickly create action items and decisions. This gives you more overview and concrete output that your team can continue with.
Assign and follow-up on actions
Generate and share decisions
Safely stored in the cloud
Step 4: Automatic follow-up
Automatically generate a summary with action list
After the meeting, you can send the meeting participants a summary with a personal action list per participant at the touch of a button. You can also display the action list in the platform that your organization already uses for this purpose via our links with Google Tasks, Microsoft To Do, Trello and Slack, among others.
Generate and share a report
Easily follow-up on action points
Email reminders
Step 5: Quickly retrieve past information
Smart search function
With Topical you can quickly find information from the past. Search through all meetings or a specific group of meetings. Narrow down the results with more filters and click to view the context of a search result.
Quickly search through past meetings
Save time and money
Improved decision making
Integrations
Connect your digital agenda or synch your tasks with Microsoft Todo.
Create your workflows, schedule meetings within seconds and stimulate a good preparation for all attendees.
Feature overview
Feature overview
Light
- Create and share agendas
- Yes
- Send meeting invites
- Yes
- Create actions and decisions
- Yes
- Generate PDF reports
- Yes
- Smart search function
- Yes
Pro
- Everything from LIGHT
- Yes
- Email reminders
- Yes
- Agenda integrations
- Yes
- Action management
- Yes
- Templates and playbooks
- Yes
- Personalize mail text
- Yes
- Publish meetings
- Yes
- Mail support
- Yes
Ultimate
- Everything from PRO
- Yes
- Audio-to-text function
- Yes
- Custom PDF layout
- Yes
- Integration Microsoft Todo
- Yes
- Integration Zapier
- Yes
- Phone support
- Yes
- Customize with your logo
- Yes
Feature Comparison
| Feature | Light plan | Pro plan | Ultimate plan |
|---|---|---|---|
| Send meeting invites |
|
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| Create actions and decisions |
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| Generate PDF reports |
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| Publish meetings |
|
|
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| Smart search function |
|
|
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| Email reminders |
|
|
|
| Agenda integrations |
|
|
|
| Templates and playbooks |
|
|
|
| Phone support |
|
|
|
| Audio-to-text function |
|
||
| Integration Microsoft Todo |
|
||
| Integration Zapier |
|
||
| Customize with your logo |
|
Get more licenses
| Perk | Light plan | Pro plan | Ultimate plan |
|---|---|---|---|
| Every next user | € 6 / per month | € 6 / per month | € 6 / per month |
| Every next guest account | € 2 / per month | € 2 / per month | Unlimited & free |
Trusted by more than 4,500 innovative organizations
Modules and functions
Effective and joyful meetings
Easy Scheduling
Setup new meeting agendas with a single click. Repeat your weekly or monthly meetings and save yourself the hassle of creating manual agendas, invites and more
Templates and playbooks
A template or playbook defines a default structure for any type of proces, for example your weekly internal meeting.
Generate PDF reports
Right after the meeting you can share a PDF report and a personal task list for each participant.
Create actions and decisions
Highlight the actions and decisions in the minutes. The actions are automatically followed-up with email reminders.
Email reminders
The actions are automatically followed up with email reminders. Your colleagues receive a maximum of 1 email per day containing all outstanding actions for the next 2 working days.
Smart search function
Quickly find past information by using the filters for templates or type of content.
Publish meetings
Generate a public URL for your meeting. Anyone with the URL can view the meeting and its content.
Agenda integrations
Connect your digital calendar to synch the meetings and add them to the agenda of others.
Safely in the cloud
Your documents and meetings are securely stored in the cloud.
